Microsoft Teams

Microsoft Teams has lots of functionality but the main one we are interested in at the moment is video conferencing.

In this guide we will cover:

  • Why you might want to use Microsoft Teams
  • How to schedule a video conference
  • Additional training materials

Coming Soon: In meeting controls

Why Use Microsoft Teams?

  • Microsoft Teams is FREE with our charity subscription for Microsoft Office
    • So every leader has access to run video conferences using their email address.
  • Video conference calls with your members only requiring a link to join.
  • The ability to share your screen for joint online activities.

Schedule a meeting

Step 1 – Log into Microsoft Office Online:

The fastest way to access all of your Microsoft 365 goodies is by going to this link:

You might want to make it a bookmark, it comes in handy!

Step 2: Navigate to your calendar

Find the icon shown above and click on it. This will take you to your Microsoft Outlook Calendar.

Step 3: Create a new event

There are two ways of doing this:

Method 1: Click on the Calendar

If you click on the calendar you will see a window like this:

Calendar pop up

If you use this method you should now click the “More options” button in the bottom right hand corner.

Method 2: Click on “New Event” in the top right hand corner of the Calendar screen

new event button

Step 4: Create event

Next you need to fill in the time and date of the event you wish to create. You can invite attendees but you do not have to.

create event

Step 5: Ensure you turned on the Teams Meeting Switch!

Ensure the Teams meeting switch is turned on (blue). This is what gives your event a video conferencing link.

With that checked we can save our event.

Step 6: Disseminate your video conferencing link

Double Click on the event you just created and move onto step 7.

If you single clicked on the event, you will see the view demonstrated below, you can see the “Join Teams Meeting” link here but to be able to copy and paste into emails for your members we need to click on the arrows in the top right.

Step 7: Finding your link

You can copy the “Join Microsoft Teams Meeting” text shown underlined and in purple towards the bottom of the meeting’s details, you can now paste this link into any email you would be sending to your members.

When you click on the link you will be prompted to download Microsoft Teams, while you don’t have to do this the experience is better.

For more help see our list of digital heroes for Microsoft Teams.

Want to learn more?

Click the link below to visit Microsoft’s own training materials:

Microsoft Teams Training